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Committee & Working Group Profiles

Audit Committee

The Audit Committee of the Bibliographical Society of America oversees the corporate governance, financial reporting, and operational processes of the Society and how results are reported to the membership and the public, including authorized bodies such as the IRS.  In carrying out this duty, the committee also monitors policy for practices and procedures, both financial and operational, for the Society as a whole.

Among the specific tasks the committee will undertake are:

  • Monitoring the choice and implementation of accounting policies (GAAP)
  • Ensuring that regulatory developments related to the accounting and operation of not-for-profit organizations are implemented
  • Assisting with the preparation of IRS Form 990 and communicating it to Council
  • Overseeing the implementation of internal controls of financial and other records of the Society
  • Assisting with the annual audit or review
  • Maintaining a record of the organization’s policies on employment, ethics, records retention and other issues, and recommending updates as appropriate
  • Regular reporting to Council of all these activities

Membership of the committee shall include at least two members of Council in addition to the Chair.  At least one of these three should have formal credentials or experience in accounting and oversight.   Other members may be appointed on the recommendation of the Chair and of the President of the BSA.  The Executive Director and the Treasurer shall be invited to attend meetings in a non-voting capacity.

Development Committee

The Development Committee assists the Officers and the Council to fulfill the mission of the BSA and to ensure the future financial growth of the Society and its programs.  The members of the Development Committee will present to the President and to the Council strategic and practical advice on fundraising, whether through annual appeals, targeted requests for specific initiatives, estate planning, or other approaches as applicable.

Digital Strategy Working Group

The Digital Strategy Working Group is charged with designing and implementing new digital media strategy for the Bibliographical Society of America.

Long term objectives include:

  • Assessing options and drafting a social media strategy for approval by the BSA Council. This includes drafting content guidelines, a plan for implementation, and a sustainable maintenance plan to be followed paid staff or volunteer BSA member(s)
  • Completing an overhaul of the BSA’s current website. As a learned society with a dispersed and diverse membership, the working group should address ways in which the BSA website can:
    • Offer members resources related to their teaching, learning, research, collecting, and professional development
    • Build awareness of the BSA’s mission and activities, both to attract new members and help the organization to meet its fundraising goals
    • Offer visitors a user experience that references, relates to, or comments upon the bibliographical nuances of digital media and its relationship to books and other media
    • Updating the BSA’s communications policy to include guidelines or other language related to electronic media

Short term objectives include:

  • Breaking down and prioritizing long-term objectives to build a strategic action plan for achieving longer term goals
  • Designing and maintaining an active working group structure that is respectful of volunteer availability, while also ensuring that the group will achieve its goals. Key aspects of this would include:
  • Establishing a term of service for working group members and succession plan that facilitates smooth transitions from volunteer to volunteer
  • Ensuring that the group as a whole is well equipped to meet objectives during a particular phase of work
    eg: During a grant writing phase, we need people on board with relevant experience; those people might not be equipped to volunteer during the design phase.
  • Assessing the availability of grant or other funding to hire consultants, web designers, and other specialists as needed; grant writing
  • Working with our graphic designers to draft a digital identity statement for Council approval that aligns with our existing statement for printed materials

Events Committee

In accordance with its identity as “an international, interdisciplinary scholarly organization that fosters the study of books and other textual artifacts in traditional and emerging formats,” the Bibliographical Society of America pursues its mission “by hosting public programs…and collaborating with related organizations.”

It is the responsibility of the Events Committee to ensure that the BSA maintains an active public profile and supports bibliographical scholarship by sponsoring and co-sponsoring sessions at conferences, talks at book fairs, other public events, as well as initiatives by other organizations, societies, and institutions whose interests align with those of the BSA.

Fellowship Committee

In keeping with the Society’s mission to foster the study of books and other textual artifacts in traditional and emerging formats, the Fellowship Committee administers the Society’s program of funding scholarship designed to promote bibliographical inquiry and research. Each year a number of short-term fellowships awarded on the basis of merit support projects that may range chronologically from clay tablets and papyrus rolls to contemporary literary texts and born-digital materials. Topics relating to books and manuscripts in any field and of any period are eligible for consideration as long as they include analysis of the physical object – that is, the handwritten, printed, or other textual artifact – as historical evidence. In judging fellowship applications the committee also strives for diversity and inclusivity both in the topics chosen and in the backgrounds or professional roles of researchers.

Investments Committee

The Finance Committee of the Bibliographical Society of America oversees the financial assets of the Society and ensures the Society’s investments are in compliance with the Society’s investment objectives.  Among the specific tasks the Committee will undertake are:

  • Periodically reviewing the Society’s Investment Policy in light of current economic conditions and the acitivities of the Society, and making recommendations for any changes to Council
  • Assuring that funds are invested in compliance with the Investment Policy
  • Monitoring the funds as deemed appropriate, at minimum on a quarterly basis.
  • Ensuring that documentation is on file to enable transactions within the fund.
  • Assisting with providing documentation needed for BSA annual audit.
  • Regular reporting to the Council of all activities.

Membership of the Committee shall include at least two members of the Council in addition to the Chair.  One of these members shall be the Chair of the Audit Committee.   The Treasurer and Executive Director shall be invited to attend Committee meetings in a non-voting capacity.

Membership Working Group

The Membership Working Group was established so that the BSA could be responsive to the needs of BSA members, and works in partnership with BSA Council and standing Committees to foster an inclusive and engaging community. Our priority is to assess and make recommendations to optimize the membership experience and to maintain a broad and diverse BSA membership.

The Membership Working Group consists of at least three and no more than five members. Additionally, the Executive Director serves ex officio.

New Scholars Committee

In accordance with its identity as “an international, interdisciplinary scholarly organization that fosters the study of books and other textual artifacts in traditional and emerging formats,” the Bibliographical Society of America pursues its mission “by hosting public programs” and “conferring awards.”

The New Scholars Program Committee is charged with promoting the unpublished research of junior scholars new to the field of book history and bibliography. The committee solicits and reviews applications from early-career candidates with the aim of selecting three scholars to present their work at the Society’s annual meeting. The committee welcomes any research that deals with the creation, production, publication, distribution, reception, transmission, and subsequent history of textual artifacts in traditional or emerging formats (manuscript, print, or digital). In keeping with the values of the Society, the committee welcomes bibliographical scholarship pursuing new methods and new approaches, including applications from candidates applying bibliographical theory and principles to diverse materials and media. In addition, the committee welcomes scholarly submissions that embrace diverse, multicultural perspectives.

Publications Committee

The Publications Committee shall supervise all books, periodicals, and other scholarly publications, in both print and electronic form, issued by the Society.  It shall have charge of production, content, sales, distribution, subsidiary rights and permissions, and the physical disposition of all publications.

Working Group for International Collaboration and Development (International Working Group)

Under the auspices of the Events Committee of the Bibliographical Society of America, a Working Group for International Development and Collaboration has been formed to carry out the charge of that Committee beyond US borders, by partnering with organizations and societies based outside the United States who support the mission and values of the Society. The Working Group for International Development and Collaboration will suggest to the Committee potential international programs and/or conference sessions deserving of BSA support, and individual scholars who might contribute to BSA-sponsored conferences in this country or abroad.