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Propose an Event

In accordance with our identity as an international, interdisciplinary scholarly organization that fosters the study of books and other textual artifacts in traditional and emerging formats, the Bibliographical Society of America pursues its mission by hosting public programs and collaborating with related organizations to do so.

The Event Committee issues tri-annual calls in January, April, and October that are similar to open calls for conference proposals; from time to time, the Committee may call for proposals around a specific theme. We request a general overview of the content of sessions and presenters as well as information about the budget, promotion, and general organization of the event. This allows us to compensate presenters and organizers with honoraria for their intellectual and organizational labor and to cover other necessary costs.

In all BSA events, the material text – that is, handwritten, printed, or other textual artifacts, broadly conceived – as historical evidence, and/or the theory and practice of descriptive, historical, and/or critical bibliography, should be a central concern to participants and organizers.

For more information about the types of events that BSA hosts and sponsors, please see the Past and Upcoming Events pages on our website. The Events Committee is especially eager to sponsor events that help the Society to achieve the objectives set out in its Equity Action Plan, which states:

The Society will continue to expand BSA events in terms of representation, coverage, and access. In-person and virtual events should cover a wide range of subjects, feature presenters from under-represented groups, and take place in geographically dispersed, physically accessible locations or with virtual equivalents (closed-captioning, etc.). Priority will be given to proposals that demonstrate a commitment to these values.

Submit a Proposal

Please click on the links below to review application guidelines and apply.

Preview the application form here.

Submit your proposal here.

Proposals for events taking place between October 1, 2021 to January 1, 2022 and beyond are due August 15, 2021.

While the safety of in-person events remains uncertain, we can accept proposals for both virtual and in-person events in the upcoming cycle. Proposals for in-person events should describe safety measures in place for attendees. In addition to funding (e.g., honoraria to speakers), the Society can provide some administrative support and virtual webinar hosting via Zoom. Please contact Events Committee Chair Sonja Drimmer with any questions.

Helpful Hints

Applications for support usually vary between $250 to $1000 per event. Funds can be used for a variety of purposes, including, but not limited to, venue rental, honoraria, travel expenses for an invited speaker.

Virtual events can be hosted using the Society’s Zoom license, which accommodates up to 500 attendees. We recommend identifying an institutional co-sponsor that would be willing to host your virtual event if you want a larger audience.

The Society has a relationship with ACS Captions and can provide live captioning in English with highly accurate machine-generated captions into other languages for $160/hour. We strongly recommend including this amount in your budget if you are proposing a virtual event! ACS Captions can also provide ASL Interpretation, and if your event would benefit from that service we recommend contacting their helpful and responsive staff for an estimate to submit with your proposal.

Eligibility

The call for proposals is open to the public. Successful applicants are required to become members of the Society if they are not already.